Category Archives: articles

Minutes Of A Meeting In Word

Minutes are the instant written record of a meeting or hearing. They are a tangible record of the meeting for its participants and a source of information for members who were unable to attend. Minutes typically describe:

  • a list of attendees
  • the events of the meeting
  • a statement of the issues considered by the participants
  • related responses or decisions for the issues
  • next steps planned

There are different ways that minutes can be recorded:

  • during the meeting as it runs its course
  • the meeting is recorded (video or audio), the recording is reviewed afterwards and minutes made then
  • rough notes are made during the meeting with more detailed minutes prepared after the meeting concludes

We’ve got a meeting minutes template for you to download right here. This is a generic template that provides the basics that should be included on all minutes documents, so please feel free to add further items that are unique to your organisation. Download Minutes Of A Meeting In Word. One thing: we’ve used a header in the document that includes the text “Your Organisation”. You can change this text by double clicking in the header area. This will open up the header area so that you can type over the text with your organisation’s name. Then double click anywhere else in the document to close the header. Don’t forget to ctrl + s to save the document! We’ve kept the frivolous use of colour and formatting to a minimum, but one thing you might want to do is use your organisation’s theme colours in the document.

The link above is for a minutes template in Word, and its format is given below:

Your Organisation Name
Meeting Minutes
Date: 1st September 2014

Opening
[facilitator name] called to order the meeting of [organisation] at [time] on [date] at [location].

Attendees

  • Name 1
  • Name 2
  • Name 3

Approval of Minutes From Last Meeting
The minutes of the previous meeting were unanimously approved as distributed.

Agenda
Old Business

  • One
  • Two
  • Three

New Business

  • One
  • Two
  • Three

Old Business
Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.

New Business
Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.

Next Meeting
Next meeting will be held at [time] on [date] at [location].

Next Meeting Agenda

  • One
  • Two
  • Three

Adjournment
The meeting was adjourned at [time] by [facilitator]. Minutes submitted by: [name].

SkyDrive Is Now OneDrive

When saving a new Word 2013 document recently, you may have noticed something different. The option to save to SkyDrive has disappeared, and OneDrive has appeared in its place.

OneDrive is Microsoft’s new SkyDrive (following a lawsuit in the UK from media company BSkyB).

What about all the files you had previously stored in SkyDrive? Your files are right where you left them, so you can sign in as usual to access them. SkyDrive is now OneDrive, but nothing has been rearranged or deleted during the update.

When uploading or downloading documents to OneDrive, you will see the familiar cloud icon in your system tray.

OneDrive Icon

In addition to being able to access your OneDrive documents within Microsoft Word, you can also access them on the OneDrive website. You still get the decent 7GB of storage space, just like you did with SkyDrive, and you can gain 3GB of extra space when you enable your smartphone to automatically upload your photos.

The biggest change is that OneDrive users can now collaborate on documents with their colleagues in real time from any device. In the past, using SkyDrive, multiple users had access to documents but still had to edit them one user at a time, making it an unwieldy process to work on documents together. Now, you can see who is editing what, as you type.

Download OneDrive

You can even download OneDrive on a variety of devices:

  • PC/Mac
  • Windows tablet
  • Android
  • iOS
  • Windows phone
  • Xbox

As mentioned above, the bog standard free account gives you 7GB of storage, but you can pay for extra storage (see OneDrive Plans).

Software Specification Template In Word

A software specification is a document that describes in detail the functionality that software should have. Software development teams use the specification to write their code, and testers of the software refer to this document to understand how the software should work. The specification can often drive the construction of test plans.

Each organisation that writes software will probably have their own format for “specs”, but here is a software specification template in Word 2013 that will provide a good starting point.

To give you an idea of what this spec comprises, there follows a verbatim copy of it, without the title page and table of contents. Every time you see the words “Your Company”, this means your company, so make the appropriate substitutions.

1. Copyright

© Your Company 2013. All rights reserved.

This document and its content remains the property of Your Company. No part of it may be reproduced, transmitted or stored in any retrieval system without prior written consent, unless expressly permitted in any written contract signed by the recipient and Your Company. No part may be disclosed to or used by any third party unless expressly permitted by a relevant written agreement. If no such agreement has been signed by the recipient (or their company) with Your Company, the document and its content shall remain confidential.

2. Agreement

This document will form the basis for agreement between the Customer and Your Company. The Customer should not make any assumptions about or interpretations of included functionality if they are not specifically detailed within the document.

It is recommended that clarification from Your Company should be sought on any point that the customer is unsure, as the final functionality delivered will be as per the signed off specification. Any additions or changes to software thereafter will be subject to a separate specification and quote.

Unless specifically stated, every effort will be made to ensure that all screen / report designs shown within the document are accurately represented by the software finally delivered. Your Company however reserves the right to make alterations where appropriate during the software development stage. Your Company will notify the client of any such alterations and make clear the reasons why they were made. Changes made to screen / report layouts during development will not compromise previously agreed software functionality unless deemed necessary and approval has been received from the client.

This document will not be accepted, and no work will be undertaken by Your Company unless it is either signed by the nominated Customer representative or e-mail approval has been received.

3. Change History

Version Date Author Change Summary
1.0 21/11/2013 John Smith Initial version
2.0 22/11/2013 Patti Labelle Inclusion of extra defaults

4. Introduction

An introduction to the project

Background

A description of the problem that this project seeks to address.

Requirement

A description of the solution to the problem outlined above.

5. Summary of Changes

A detailed description of all the software modifications required to implement the solution outlined above. This will include database specifications as well as code.

Word 2013 Crashes

So many people are having problems with Word 2013 crashes that we thought we’d put together a hub of useful information for victims. We feel your pain. Whether you bought the product or not (for example, you might be using it in your office at work – we don’t mean software pirates), it’s stressful trying to get your work completed when Word 2013 keeps crashing!

So here we go.

To perform any remedial tasks, the following may be of help:

As more useful articles emerge, we’ll keep adding them to the list.

Microsoft Word 2013 Has Stopped Working

If you get the error message Microsoft Word 2013 has stopped working, there are a number of things you can try to sort out the problem. Although by far the most common cause is a dodgy Add-in, you might consider the following:

  • there might be a conflict with your NVIDIA driver for your video card. If this is the case, rename your existing driver (NVWGF2UM.DLL) to NVWGF2UM.old. This will keep a copy of your driver in case you need to reinstate it, but it won’t be used because your system is looking for NVWGF2UM.DLL. Note that if you install any future video card driver updates the offending driver will be reinstalled.
  • there might be compatibility issues with Add-ins. This happens frequently. To determine whether this is the case, you will have to scrutinise the event log produced. If it indicates that an Add-in is to blame, open Word in safe mode (Press WINDOWS+R keys. and when the ‘Run’ dialog box appears, type ‘WinWord /safe’ without the quotes, then Press ENTER) click the File tab > Options > Add-Ins, and then click on the Go button next to Manage Add-ins and if there is an Add-in matching the suspect, disable it. A number of Word 2013 users have reported problems with the following Add-ins:
    • ABBYY FineReader
    • Fun Tools
    • Toshiba Book Reader
    • Acrobat PDFMaker

    Here is an example of an event log:

    Faulting application name: WINWORD.EXE, version: 15.0.4454.1504, time stamp: 0x50be98da
    Faulting module name: btmofficea.dll, version: 1.0.0.49, time stamp: 0x4d382a1a
    Exception code: 0xc0000005
    Fault offset: 0x00000000000065ff
    Faulting process id: 0x1318
    Faulting application start time: 0x01ce0ce707fd2419
    Faulting application path: C:\Program Files\Microsoft Office\Office15\WINWORD.EXE
    Faulting module path: c:\Program Files (x86)\Intel\Bluetooth\btmofficea.dll
    Report Id: 487fb2ad-78da-11e2-98a3-005056c00008

    You can see that it is a Bluetooth Add-in that is causing the problem.

  • if you are experiencing hardware problems, it’s worth disabling hardware graphics acceleration: click the File tab > Options > Advanced, then in the Display section of the dialog check the box for Disable hardware graphics acceleration. If you don’t see this box, you can set the regkey DisableHardwareAcceleration = 1 in Computer\HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Common\Graphics
  • repair Office:
    • Click Start > Control Panel > Programs > Programs and Features.
    • Click the Office program you want to repair, and then click Change.
    • Click either Quick Repair or Online Repair.
  • failing the above, you could download and run the Microsoft Fix It program (for Office Word 2007 and later versions).
  • if none of the above works, and you feel like being more adventurous, you could try tinkering with your registry settings (see next section).

Tinkering With Your Word 2013 Registry Settings

Beware: modifying your registry incorrectly can cause serious problems. Always back up the registry before you modify it. Then, you can restore the registry if a problem occurs. How to back up and restore the registry in Windows.

Delete the Word Data registry subkey

Many frequently used options in Word are stored in the Word Data registry subkey. A common troubleshooting step is to delete the Word Data registry subkey. When you restart Word, it rebuilds the Word Data registry key by using the default settings. You can see these options by clicking the Microsoft Office Button, and then click Word Options (but you can’t delete them here). To delete the registry subkey:

  1. Exit all Office programs.
  2. Click Start, click Run, type regedit, and then click OK.
  3. Locate the following registry subkey: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Word\Data
  4. Click Data, and then click Export on the File menu.
  5. Name the file Wddata.reg, and then save the file to the desktop.
  6. On the Edit menu, click Delete, and then click Yes.
  7. Exit Registry Editor
  8. Restart Word 2013

Note When you delete the Word Data registry subkey, Word resets several options to their default settings. For example, Word resets the “most recently used file” list on the Filemenu. Also, Word resets many settings that you customize in the Options dialog box.

If you think you’ve messed up, you can restore the original Word Data registry key by doing the following:

  • Exit all Office programs.
  • Double-click the Wddata.reg icon on the desktop.
  • Click Yes, and then click OK

Delete the Word Options registry key

The Word Options registry key stores those options that you can set in Word by changing menu options. The settings are divided into default settings and optional settings.

Default settings are created during Setup. You can change the default settings by changing options in Word. Optional settings are not created during Setup.

To delete the Word Options registry key, do the following:

  1. Exit all Office programs.
  2. Click Start, click Run, type regedit, and then click OK.
  3. Locate the following registry subkey: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Word\Options
  4. Click Options, and then on the File menu, click Export.
  5. Name the file Wdoptn.reg, and then save the file to the desktop.
    On the Edit menu, click Delete, and then click Yes.
  6. Exit Registry Editor.
  7. Restart Word.

If this does not resolve the problem, restore the original Word Options registry key by doing the following:

  1. Exit all Office programs.
  2. Double-click the Wdoptn.reg icon on your desktop.
  3. Click Yes, and then click OK.
Word 2013 Welcome Screen

Word 2013 Screenshots

If a picture paints a thousand words, then why can’t I paint you? I just can’t – but what I can do is show you a screenshot of every tab that appears by default in the new (ok, not so new) ribbon in Word 2013. Our first impressions of Word 2013 were all well and good, but we thought a comprehensive collection of screenshots from each tab would stand you in better stead.

So here they are, labelled and everything:

Home Tab

Home Tab Screenshot

Insert Tab

Insert Tab Screenshot

Design Tab

Design Tab Screenshot

Page Layout Tab

Page Layout Tab Screenshot

References Tab

References Tab Screenshot

Mailings Tab

Mailings Tab Screenshot

Review Tab

Review Tab Screenshot

View Tab

View Tab Screenshot

Each of the images above is a smaller version of a full size one: click on it to display the big one! The main differences if you are coming from Word 2010? A flatter, more 2d like interface (a bit washed out?), capitals in the tab titles, options to sign in.

Set As Default

Word 2013 – First Impressions

This piece gives my first impressions of Word 2013, having just downloaded and installed it. It’s a lightning tour, but there will be more in depth articles on the new stuff further down the line.

When I first opened Word 2013, I was confronted with a welcome screen displaying my recently opened documents (from Word 2010) on the left, and also a little suggestion to sign in on the right.

Word 2013 Welcome Screen

For now I’m going to ignore the signing in process and see how far that takes me. I suspect not signing in will simply prevent me from storing documents in the cloud, i.e. on SkyDrive.

Let’s create a blank document!

The first template on the welcome screen is for blank document, so let’s click that. The ribbon looks flatter and less 3D than in Word 2010. It’s still there though – sorry if you still hanker after the old file/menu system of pre 2007 days.

I’m looking for new additions to the ribbon, and new functionality.

  • in the top right of the interface there is a sign in link (I’m still not tempted).sign-in
  • the tabs in the ribbon are all labelled in capitals for some reason, though I suspect there may be a way to alter the way they look in Word Options.
    capitals-in-tabs
  • there’s a new Design tab that houses design related commands that affect Styles, Colors and Fonts etc. They used to appear on the Insert tab in Word 2010. Also, the Fonts and Colors commands that now appear on the Design tab used to live on the Page Layout tab. So, there has been a little regrouping of existing commands onto different tabs. On the Design tab there is a convenient button that enables you to set the current collection of styles as the default. Set As Default
  • visuals when jump to another part of your document. If you hit ctrl + home to jump to the start of your document or ctrl+ end to jump to the end, whereas in Word 2010 you just arrived instantly, Word 2013 eases you in by showing the document whizzing past on its journey to the desired location. This is supposed to enhance our experience of the software? Oh, please.
  • Read Mode. Although read mode is new, it seems to be a relabelled Full Screen Reading mode.
  • Backstage View (click the File tab) is slightly different. I notice that it displays roughly the same functionality but with the added “sharing” options that you’d expect from signing in. Again, there is a regrouping of existing functionality, e.g. the Create PDF and Change File Type commands now on the Export Tab in Backstage View used to be on the Save & Send tab.

In a nutshell, my first impressions are that not much functionality has changed. It’s all about the look and feel of the program. Of course, this piece didn’t involve any in depth investigation into the software; that will come soon.