Tag Archives: SkyDrive

SkyDrive Is Now OneDrive

When saving a new Word 2013 document recently, you may have noticed something different. The option to save to SkyDrive has disappeared, and OneDrive has appeared in its place.

OneDrive is Microsoft’s new SkyDrive (following a lawsuit in the UK from media company BSkyB).

What about all the files you had previously stored in SkyDrive? Your files are right where you left them, so you can sign in as usual to access them. SkyDrive is now OneDrive, but nothing has been rearranged or deleted during the update.

When uploading or downloading documents to OneDrive, you will see the familiar cloud icon in your system tray.

OneDrive Icon

In addition to being able to access your OneDrive documents within Microsoft Word, you can also access them on the OneDrive website. You still get the decent 7GB of storage space, just like you did with SkyDrive, and you can gain 3GB of extra space when you enable your smartphone to automatically upload your photos.

The biggest change is that OneDrive users can now collaborate on documents with their colleagues in real time from any device. In the past, using SkyDrive, multiple users had access to documents but still had to edit them one user at a time, making it an unwieldy process to work on documents together. Now, you can see who is editing what, as you type.

Download OneDrive

You can even download OneDrive on a variety of devices:

  • PC/Mac
  • Windows tablet
  • Android
  • iOS
  • Windows phone
  • Xbox

As mentioned above, the bog standard free account gives you 7GB of storage, but you can pay for extra storage (see OneDrive Plans).

SkyDrive Icon

SkyDrive Desktop App

SkyDrive is the location in Microsoft’s cloud where your documents can be stored. You don’t need to store them there, but storing them in SkyDrive gives you access to them wherever you are and whatever device you are using (ipad, laptop, desktop at home or at work) – provided that you have an internet connection.

However, even if you don’t have an internet connection available, you can still work on documents stored in SkyDrive, but you do it “locally”. But what about the differences that then occur between your locally stored document and the SkyDrive document? This is where the SkyDrive Desktop App comes in.

When you install the SkyDrive desktop app, a copy of your SkyDrive is downloaded to your PC and put in the SkyDrive folder.

SkyDrive

You do get a choice of what folders to download to your computer when installing the app, but you can also select the whole of your SkyDrive. The download of all your SkyDrive documents may take some time to complete; the bigger the documents, the longer the time.

Once installed, an icon for the app will appear in your system tray.

SkyDrive Icon

That’s the icon that looks like a cloud.

The SkyDrive folder on your computer is kept in sync with SkyDrive in the cloud. If you add, change, or delete a file or folder on SkyDrive.com (the cloud), that file or folder is added, changed, or deleted in your SkyDrive folder and vice versa. Any changes you make locally to documents already in SkyDrive will automatically appear in SkyDrive and vice versa.

To upload files to SkyDrive automatically, all you have to do is copy or move the files to your SkyDrive folder using File Explorer, or save them in your SkyDrive folder in Word. Files you upload this way can be up to 2 GB in size. If you installed the SkyDrive app on other computers, the files will automatically be added to the SkyDrive folders on those, too. Of course, for all this synchronisation to take place you need to be signed in with your Microsoft account.

Microsoft have incorporated the word “SkyDrive” into their dictionary, as it no longer gets highlighted as a spelling error in Word!

Your SkyDrive Folder

Your SkyDrive folder will have a path like this: C:\Users\yourname\SkyDrive

Zippies SkyDrive

Add A Place In Word 2013

If you work in an environment where you require several people to contribute something towards a document, you probably understand the following problem: each person makes comments on their version of the document, and emails their changes back to you. You then have to compile all of their comments (which may contain duplicated points!) into your master document.

What a pain. This is time consuming and there is much room for error on your part.

In an ideal world, there would be just one document that everyone could access and to which your colleagues could add their comments.

Word 2013 offers that facility (as did Word 2010, to be fair). The first task you need to complete to allow your coworkers to collaborate on your documents is to add a place in Word 2013. This place could be on SharePoint or on SkyDrive, but we’ll look at sharing documents on SkyDrive in this example.

Add A Place

To add a place in Word 2013, click File > Save As > Add a Place.

Add A Place in Word 2013

Click to enlarge

As we’re looking at SkyDrive in this example, click SkyDrive. You will need to sign in using your SkyDrive account password.
SkyDrive Sign In
Once signed in to SkyDrive, you’ll get the following welcome screen:

Zippies SkyDrive

Click to enlarge

That’s it! Adding a place consists merely of recording your account details for SkyDrive or SharePoint in Word 2013. Now that Word knows your account details, it can save documents to SkyDrive or SharePoint, without bothering you for your login credentials in the future while you stay signed in. If you sign out, then of course Word will ask you to sign in before you can use SkyDrive or SharePoint.