Tag Archives: tabs

The Ribbon In Word 2013

All the functions and commands that you could possibly want to use on your document can be found in the ribbon. The ribbon is the collection of commands, groups and tabs that you can see organised across the top of the workspace. Commands that perform similar operations are grouped together in groups and similar groups appear on the same tab. The ribbon was introduced in Word 2007, and replaced the old style menu and toolbar system found in previous versions of Word. Many Word users resented the replacement of the old File > Menu system and thought that the ribbon might disappear quietly. That didn’t happen, though.

Let’s have a closer look at the ribbon now.

Here are the tabs.

Word 2013 The Ribbon

Highlighted above are the Home tab (1), Insert tab (2) and Design tab (3), but you can see that there are more tabs available to cater to other like-grouped functions. Within each tab are groups. Here is the Table of Contents group, Footnotes group and so on.

Groups In Tabs

And within each group are the commands. So, highlighted above you can see the Tables and Illustrations groups, within the Insert tab.

Let’s have a go at using a command in the ribbon right now – join in at home if you want. First of all, let’s get some random text.

Note: to get random text, type in =rand(5, 5) and press Enter. This will generate 5 paragraphs of 5 lines each.

Now let’s select a couple of words (1), go to the Home tab, and make that text bold by clicking on the bold button (2).

Make Bold

Some groups have dialog launchers which, when clicked, open up a new dialog containing more commands. These dialog launchers are usually found in the bottom right hand corner, so let’s just click the dialog launcher for the paragraph group. Now we can see more commands related to fonts in the Paragraph window.

Dialog Launcher

Let’s close this down by clicking on the “X” in the top right of the window..

The ribbon can also contain contextual tabs, which pop up when you’ve selected certain elements in your document.

To demonstrate, let’s insert an image. I’ll place the cursor at the end of a paragraph and press Enter to make some room for the image and then go to the Insert tab, click on Pictures, double click on the “Happy Penguins” here, and notice the Picture Tools tab has appeared in the ribbon because we have the picture selected.

Contextual Tabs

If we click anywhere else in the document to deselect the image, the Picture Tools tab disappears, and then reappears again when we reselect the image.

Create A Glossary In Word 2013

There is no way to get Word 2013 to automatically add a glossary to your document. This means that the simplest way to add a glossary is to type it in manually at the end of your document. There is some confusion over how a glossary should look, so we have given an example glossary to give you some ideas.

Example Glossary

A Glossary is merely a list of terms used in a document, and their corresponding meanings. It is used to help the reader understand words and phrases they may not be familiar with, especially in the context of the document.

Case study The collection and presentation of detailed information about a particular participant or small group, often including the accounts of subjects themselves.
Causal Relationship The relationship established that shows that an independent variable, and nothing else, causes a change in a dependent variable. Establishes, also, how much of a change is shown in the dependent variable.
Confounding Variable An unforeseen, and unaccounted-for variable that jeopardizes reliability and validity of an experiment’s outcome.

Add A Glossary In Word

The hardest part of adding a glossary to your document is deciding on the way to lay it out. One of the easiest ways is to line up the terms and their definitions is to add a table. Many people prefer that the table be invisible so you might want to remove the table borders.

Tables

Go to the Insert tab and click on Tables. Hover over the square that represents two columns and one row, and click.

Two Columns One Row

This will insert a table with two columns and one row. One row probably won’t be enough for your glossary, but pressing the tab key whilst in the last cell will automatically create a new row in the table for you.

Now that you have a table, start typing the glossary terms in the left column and their corresponding definitions in the right column.

To remove the table borders, make sure the cursor is in a cell of the table and then on the Table Tools > Layout tab, click Select > Select Table. This selects the whole table. Then click Table Tools > Design > Borders > No Border.

No Border

Tabs

Another way that you can line up your terms and definitions is to use tabs. Type your term and then press the tab key. Start typing your definition. If your definition spans more than one line, position the cursor at the start of the line that wrapped and press the tab key again to line up the whole definition.

As a styling consideration, you might like to highlight the terms (not the definitions) in some way to make them stand out. A simple bolding might suffice. Select he terms you want to bold and then press ctrl + b.

Word 2013 Welcome Screen

Word 2013 Screenshots

If a picture paints a thousand words, then why can’t I paint you? I just can’t – but what I can do is show you a screenshot of every tab that appears by default in the new (ok, not so new) ribbon in Word 2013. Our first impressions of Word 2013 were all well and good, but we thought a comprehensive collection of screenshots from each tab would stand you in better stead.

So here they are, labelled and everything:

Home Tab

Home Tab Screenshot

Insert Tab

Insert Tab Screenshot

Design Tab

Design Tab Screenshot

Page Layout Tab

Page Layout Tab Screenshot

References Tab

References Tab Screenshot

Mailings Tab

Mailings Tab Screenshot

Review Tab

Review Tab Screenshot

View Tab

View Tab Screenshot

Each of the images above is a smaller version of a full size one: click on it to display the big one! The main differences if you are coming from Word 2010? A flatter, more 2d like interface (a bit washed out?), capitals in the tab titles, options to sign in.